FAQ
Main Topic

Shawn Davis/Downstate
05/01/2008 10:55 AM



Subject:

After deleting several messages; why don't I see a physical change in my mail file allocation?
- iNotes

Category:

iNotes (Domino Web Access), Notes client, Spotlight
After deleting several messages;
why don't I see a physical change in my mail file allocation?


iNotes__________________________________________________________________________________________________
When conducting maintenance to your mail file; i.e. deleting messages (including emptying Trash) there is no immediate response to moving the percentage mail gauge.



After emptying the Trash, the system knows you've removed messages from the database, and will immediately use the space that was freed up for sending and receiving email.

It will not reflect the change visually until a compact task is complete. Compacting is completed on all Downstate mail databases over the weekend.
Compacting a database recovers unused white space so the database can operate more efficiently.




Notes Client__________________________________________________________________________________________________
After Archiving or Deleting several messages; why don't I see a physical change in my mail file allocation?

When conducting maintenance to your mail file; i.e. archiving or deleting messages (including emptying Trash) there is no immediate response.

The system knows you've removed messages from the database, but will not reflect the change until a compact task is complete. Compacting is completed on all Downstate mail databases over the weekend.
Compacting a database recovers unused white space so the database can operate more efficiently.

You can check your usage by using the Lotus Notes client: File/ Database/ Properties.... click on the Info tab (lower case i )




The number under File/Database/Properties (99%) is the current used space relative to the current size of the mail file. The % used will never hit 100%
It is not reflecting the current size of the mail file to your mail quota. When the number is lower, a compact is needed to get rid of the so called white space. So use the online number as a reference of your quota usage.

Mail database quotas are set as follows:
Faculty & Hospital Staff - 300mb
Students - 300mb

Folders
When creating Folders in your mail file it helps in categorizing your mail messages. This is not considered archiving.
Archiving removes the messages from the mail database, and places those items on to your local computer.

Inbox, Sent and created folders with messages in them take up space.

The All Documents folder is a view which encompasses calendar entries & all messages (regardless of location).

Archiving is a task that removes messages from the database and stores them locally on your computer.